Systems Partner
Your systems, set up properly and looked after. Every month.
We set up, connect and maintain the tools your firm runs on, so the business keeps moving without you holding it all together.
From €1,500 / month
Why it matters
Setting up a system is half the job.
The other half is keeping it working as the firm changes. Platforms update, automations break quietly, new people join, and within months the team drifts back to spreadsheets and chat threads. Without someone looking after it, the owner becomes the IT department again.
You don’t do your own bookkeeping because you have an accountant for that. In the same way, you shouldn’t be maintaining automations, writing procedures and training your team yourself.
What’s included
Someone who knows your system and keeps it working.
The monthly fee doesn’t buy hours. It covers having someone who knows your operational system, notices when something stops working, fixes it, documents the change and recommends what to improve next.
Monitoring
We track your automations, integrations and workflows, and respond when something breaks.
Maintenance
We follow platform updates and adapt your system when a tool changes how it works.
Optimisation
We actively look for what can be simpler, faster or automated next.
New team members
New hires get documented procedures, a walkthrough of the system and support from day one.
Monthly report
Every month: the state of your system, what we improved and what we recommend next.
How it works
From first call to a system that runs without you.
1
Free Setup Review
Fifteen minutes. You show us how the firm runs today; we tell you honestly whether and where we can help.
2
Onboarding
A one-time review of your current system, documentation and access setup, usually two to four weeks.
3
Every month
We monitor, fix, improve and report. Your team gets support; you get your time back.
4
As you grow
New workflows, new tools and new people are built into the system as you need them.
The first 90 days are the time it takes to stabilise the system and see results. After that, it runs month to month with 30 days’ notice.
Case studies
Firms we look after every month
Real clients, real results. See how a monthly Systems Partner keeps their operations running.
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How Avo Solutions, Inc Became A Long-Term Proprium Partner
Read case study →: How Avo Solutions, Inc Became A Long-Term Proprium PartnerWhat started as a small automation fix has grown into a multi-project partnership with Avo Solutions, Inc. The partnership now spans operations,…
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A 10-Rep Sales Team Stopped Losing Deals to Admin
Read case study →: A 10-Rep Sales Team Stopped Losing Deals to AdminHow we turned a broken process in HubSpot into a sales machine that runs itself, and kept a financial services company running…
Pricing
From €1,500 / month
Three plans, Core, Connected and Complete, depend on how many tools we look after and how quickly your team needs answers. We’ll recommend the right one on the call, and you get a fixed quote before anything starts.
Not included: graphic design, branding, marketing campaigns, social media, content writing and custom software development. You buy software licences directly from the vendor.
★★★★★
“It’s changed the trajectory of where we can go. It’s changed how nimble we can be. And it’s changed the quality of the deliverables that we can give to our clients.”
Jenifer Namestka | CEO, Avo Solutions, Inc
Who it’s for
A good fit if
- you run a consulting or service business and you’re still the hub everything goes through
- your work repeats: clients, projects, proposals, invoices
- you have the tools, but nobody owns keeping them working
- you have an operations lead, COO or VA who needs a technical partner
Not the right fit
Probably not for you if
- you need an ERP or custom software development
- an internal IT or operations team already does this
- you’re looking for a one-off contractor for unrelated technical tasks
- you don’t yet have enough processes, tools or people to justify it
Questions
What founders ask about monthly management
Do we need a working system before we start?
No. If your tools aren’t set up yet, we start with a project and then look after the system once it’s built. If they are, we begin with onboarding.
Is there a long contract?
The first 90 days are fixed, because that’s how long it takes to stabilise a system and see results. After that it’s month to month with 30 days’ notice.
Which tools do you work with?
HubSpot, Close, ClickUp, SmartSuite, Asana, Make, Zapier, Google Workspace, Notion, Monday.com, Airtable and similar. See the software we recommend.
Is this billed by the hour?
No. You pay a fixed monthly fee for an outcome: a system that keeps working, a team that knows how to use it, and a report every month.
Who pays for the software?
You do, directly to the vendor. We never resell licences, so you always own your accounts and your data.
Find out what managing your systems would look like.
Book a Free Setup Review. No pitch deck: show us how you work today and we’ll tell you where we’d start.